AMS*DMS Instant information

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AMS*DMS - Connection to document management systems

Document management systems (DMS) represent a true alternative to the classical paper archiving. The increase in quality through shortened access times on important information as well as verifiably reduced time and space requirement are strong arguments for the use of such systems.

Only a DMS that is seamlessly integrated into the AMS realises these benefits. Thanks to the low necessary training efforts, a large acceptance by the users is quickly achieved. All documents are digitally collected, indexed and archived. All users in the company benefit directly from the advantages of these functions.

The original documents can then destroyed subsequently.

Typical documents that are suitable for digital archiving:

  • Accompanying papers changed in writing (to be scanned after the treatment)
  • Receipt packing slips
  • Outgoing packing slips with countersignatures as receipt
  • Hardness diagrams
  • Treatment diagrams
  • Test certificates of different forms / laboratory reports
  • Sketches
  • Work instructions, standards and specifications (of general origin or end customer)
  • Recording strips / Measurement data
  • Outgoing delivery documents and bills of lading
  • Commercial, administrative correspondence (orders, invoices, etc.)
  • Offer calculation
  • Hand written notes

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Functioning

All documents generated by AMS innately contain a barcode. AMS supports one-dimensional barcodes and two-dimensional QR/data-matrix barcodes. External documents can be furnished with a barcode label. For this AMS triggers available thermal transfer printers. A usually central scanning station executes the subsequent digitalisation. The necessary keywording of those documents is done via a SQL data reconciliation and special protocols to the individual document management systems reaching an unrivalled quality of assignment.

DMS

Interfaces to the following DMS products of different providers are available

  • Docuware
  • EasyArchiv
  • Dokubit (Firma arcusoft)
  • Habel DMS (Firma Habel)
  • ELO Archiv (Firma ELO)
  • JetDMS (Firma Jet)
  • ScanView 
  • additional products possible on request

Functional features

  • Access to all documents relevant for the order via the AMS user interface
  • Access possible at any time (regardless of office hours)
  • Minimal induction phase for the AMS users
  • Instrument for the CIP (continual improvement process)
  • Support for the invoice control
  • Direct post-control at accounting